Welcome to the Modern Event Rental DFW FAQs page! Discover answers to your questions about our event furniture rentals, including services, products, delivery, and payment options. Whether you’re planning a corporate event, trade show, or conference in Dallas-Fort Worth, we provide expert support every step of the way. Can’t find what you need? Contact us for personalized assistance – we’re here to help make your event a success!
Submit the quote request form with your event date, delivery address and the items you want, and we reply with an itemized quote. You can also add items to a quote from any product page, or call (800) 275-6015.
Book as early as possible, and earlier still for large trade shows and peak convention weeks. Popular pieces such as LED bars and charging lounges book out first, so reserve those early.
Yes, we accept last-minute orders when inventory and trucks are available, including same-day replacements when another vendor falls through. Call (800) 275-6015 for anything urgent; rush fees may apply.
Yes. The minimum order varies with the delivery location and event details, and your quote shows whether your order meets it.
Your reservation is confirmed once payment is processed. Until then, items on a quote are not held for your date.
We deliver across the Dallas–Fort Worth metroplex, including Dallas, Fort Worth, Arlington, Irving, Plano, Frisco, Grapevine and Las Colinas. Events outside the metroplex are quoted case by case.
Yes. Our crew delivers, places every piece to your floor plan, and returns to strike and remove everything after the event. Setup and teardown can be included in your quote or added as an option.
We schedule delivery and pickup around your venue's move-in and move-out windows. Rush, after-hours and late-night services are available and may carry added fees.
Yes, we can deliver ahead of your event and collect after it, which suits multi-day conferences and venues with early load-in. Tell us the venue's move-in and move-out windows when you request a quote.
We need the venue's dock or loading details, an on-site contact's name and cell number, and a floor plan or booth number. Sending the venue's dock schedule early helps avoid delays.
We deliver to convention centers, hotels, stadiums and corporate offices across DFW, including the Kay Bailey Hutchison Convention Center, AT&T Stadium, Loews Arlington Hotel and Convention Center, Gaylord Texan, Irving Convention Center and Fort Worth Convention Center.
Yes, we deliver rental furniture to trade show booths and place it to your booth layout. Share your booth number, show dates and the show's move-in schedule so we can book a matching delivery window.
No, Modern Event Rental is not a union labor company. If your venue or show requires union labor, any associated fees are the responsibility of the client.
Yes, we coordinate with general contractors, show decorators and venue event managers on dock times and placement. Give us their contact and we handle the scheduling.
Our DFW catalog has over 200 pieces: lounge sofas and chairs, ottomans, coffee and end tables, bar stools, cafe and executive chairs, bar and cafe tables, bars, registration counters, charging furniture, LED furniture, hedge and gallery walls, pedestals, rugs, truss and stanchions. Download the catalog for photos, dimensions and weights of every item.
Every product page lists dimensions as width x depth x height in inches and weight in pounds. For example, the Gatsby Black Chair is 21.5"W x 18.5"D x 33.5"H and 16 lbs.
Yes, we rent powered sofas, loveseats and armchairs with charging built into the arm, plus powered coffee tables, cubes, cafe tables and bar tables. Each piece plugs into a standard outlet.
We rent straight bars in 4 ft, 6 ft and 8 ft lengths, corner units, curved bars and round LED bars up to 12 ft across; standard bar height is 42 inches. Styles include LED, black acrylic, wood, mirror and truss.
Yes, we rent registration counters from 4 ft to 8 ft long at 42 inches high, including models with cable grommets and an illuminated option. Counters can be branded with your logo.
Yes, we rent outdoor-rated furniture, an outdoor rug and boxwood hedge walls for patios, rooftops and outdoor activations. Upholstered indoor pieces should stay under cover.
Yes, we brand bars, registration counters, pedestals and walls with custom vinyl graphics or printed wraps. Send vector artwork as early as possible so we can print and install it.
Yes, our LED bars, tables, cubes and pillars light in multiple colors and can be set to a single brand color or cycle through colors.
Yes, we design and fabricate custom counters, bars, display walls and stage sets for brand activations and product launches. Most of our inventory is designed and fabricated in-house, so custom sizes and finishes are often possible.
Plan one bar-height cocktail table for every 8 to 10 guests at a standing reception, so 200 guests need 20 to 25 tables. Add lounge seating for 20 to 30 percent of guests if the reception runs longer than an hour.
A sofa, two armchairs and a coffee table need roughly a 10 ft x 10 ft area including walkways. For example, a Spark sofa is 72.5" wide and each Spark armchair is 32" wide.
A 10x20 booth comfortably fits a 6 ft registration counter or bar, a lounge grouping of a sofa, two chairs and a coffee table, and one or two bar-height tables with stools. Keep the front 3 feet open so attendees can walk in.
Plan one 6 ft counter for every two check-in staff, and one staff member per 150 to 200 attendees arriving in the peak hour. A 72" counter gives each person about 3 feet of working space.
Place two to four stools at each bar-height table: two at a 24" table and up to four at a 28" round table. Communal bar tables 72" long seat six.
We accept credit cards and ACH bank transfers through secure, PCI-compliant payment links. We never store your card or bank details.
